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Franchise Rules and Regulations | Franchises in Virginia

Are you ready to franchise your business?  Or, do you want to operate a franchised business? Our goal throughout this site to provide an overview of franchise law. We want to enable franchisors and franchisees to understand and maximize the franchise relationship. If we can help, we'd love to join you on your journey. 

Call A virginia franchise lawyer today!

Registration of the Franchise Disclosure Document ("FDD")

Virginia Franchise Law & Franchise Registration

Is Virginia a franchise registration state?   


Yes!  Virginia is a franchise registration state. The Virginia Retail Franchising Act imposes registration and compliance requirements on franchisors.  As a franchise registration state, franchisors are required to comply with the federal Franchise Rule and state specific franchise laws before offering to sale or selling franchises in the state. Complaints and reports of violations can be filed with the State Corporation Commission. 


The primary legal document required under the Franchise Rule is the franchise disclosure document (the "FDD"). Understanding what is required in the FDD is helpful for both buyers and sellers.  As a franchisor, maintaining compliance and establishing expectations is essential to building a successful franchise system. The FDD is reviewed by Virginia regulators for compliance and applications are not approved until the FDD is in substantial compliance. As a franchisee, the 23 items | disclosures in the FDD are designed to help you make an informed purchasing decision. The contracts within the FDD define the rights and obligations of franchisor and franchisee during the franchise relationship.  


Read more about federal franchise law requirements.  


The Virginia Retail Franchising act imposes a state specific registration requirement. Franchisors satisfy Virginia franchise registration requirements by submitting a properly issued FDD along with certain registration materials to the State Corporation Commission for FDD review and consideration.  


It is "unlawful for any person to sell or offer to sell a franchise in [Virginia] unless the franchise is registered [ ] or exempted from registration by rule or order of the Commission." 


Virginia Code § 13.1-560.  


Explore this page and our site to learn how franchise lawyers help franchisors and franchisees from FDD creation to FDD review.  

Virginia is a franchise registration state. Call 757 354 2167 for franchise legal support.

Virginia: A Franchise Registration State

The Franchise Registration Application Materials

Uniform Franchise Registration Application

Uniform Franchise Registration Application

Uniform Franchise Registration Application

Virginia requires initial applications to be submitted on the Uniform Franchise Registration Application (Form A). 

Total Costs and Source of Funds

Uniform Franchise Registration Application

Uniform Franchise Registration Application

Virginia requires submission of Total Costs and Source of Funds (Form B), which discloses the franchisor's total costs of fulfilling pre-opening obligations and identifies the source of all required funds.  

Uniform Consent to Service of Process

Uniform Franchise Registration Application

Uniform Consent to Service of Process

Virginia requires submission of a Uniform Consent to Service of Process (Form C), which designates the Clerk of the Virginia State Corporation Commission as the franchisors agent for service of process. 

Filing Fee

Auditors Consent

Uniform Consent to Service of Process

Virginia Franchisors must pay a filing fee to the Treasurer of Virginia in order to file any franchise application, renewal, or effective amendment. 

The FDD

Auditors Consent

Auditors Consent

Franchisors provide a copy of the FDD with the application. The FDD includes a copy of the franchise agreement and any other contracts a prospective franchisee will be asked to sign. This may also include a Virginia specific addendum. 

Auditors Consent

Auditors Consent

Auditors Consent

Franchisors must include audited financials in the FDD and provide a letter from the auditor granting consent for the audit report to be included in the FDD. 

Step-by-Step | State Franchise Registration

Image of registration to illustrate that we help Virginia FDD review and FDD creation / registration

Development of an FDD

Step 1 is to develop an FDD in substantial compliance with federal law.  The FDD is required to be provided to prospective buyers in every state. We suggest working closely with an attorney with specialized knowledge in franchise law as you develop your system and plan to franchise.  The process does not occur overnight and you should expect 3-6 months of proper planning and execution.   

The Registration Application

Once you are ready to offer franchises through a valid FDD, the next step is to register in Virginia.  This requires registration.  Virginia currently allows submissions of initial and renewal applications by mail and online through NASAA's Electronic Filing Depository ("NEFD"). Mailed applications must include a complete print copy, a cd-rom with PDF copy, and a cover letter containing a representation that all of the information contained in the electronic file is identical to the paper documents. If the audited financials included in the FDD precedes the application by more than 120 days, the franchisor must also include an unaudited balance sheet/statement of income or operations. 

Review and Commentary

State regulators will review the content of the FDD and application. If regulators observe missing content in the FDD or have questions about disclosures, they submit a comment letter and ask that changes be made.  The FDD is a large document. Franchisors highlight the changes by providing a redline copy of all changes.  

Special Requirements

Regulators may impose certain Virginia specific requirements.  For instance, if the companies financial stability is questionable state regulators will impose certain requirements to safeguard a franchise buyers investment until the franchisor has completed their obligations. This type of requirement is known as a franchise fee deferral.  

The Registration is Declared Effective

The registration process is completed when the regulator declares the registration effective. This occurs after the franchisor has addressed all comments to the satisfaction of the State Corporation Commission. The application is accepted and the FDD is assigned a state effective date (the "Effective Date"). The FDD will have one issuance date (the "Issuance Date"), but will have different state Effective Dates.

The Ability to Sell in Virginia

After the registration is Effective, the FDD can be disclosed to prospective franchisees in Virginia.  There is a 14-day waiting period required under federal and state franchise law where the franchise agreement cannot be signed and funds cannot be paid to the franchisor.   After the waiting period is observed, a prospective franchisees can sign a franchise agreement to begin operation under the franchise. Calculation of the waiting period does not include the day the FDD is disclosed or the day the franchise agreement is signed. The franchise agreement is the contract between franchisor and franchisee establishing each party's rights and obligations in operating a franchise. Franchisees should review the FDD during this period.  

Expiration and Annual Renewal Requirements

Virginia franchise laws provide for registration one year at a time.  Once made effective by state regulators, the registration expires at midnight on the anniversary of the effective date. There are annual renewal requirements for a franchisor to follow in order to continue offering franchises. The Virginia franchise registration renewal application and renewal fee must be submitted prior to expiration if the franchisor wants to continue to offer franchises in Virginia. There may be a period of time between expiration and renewal where a franchisor cannot offer or sale franchises. 

Periodic Amendments

Virginia franchise law requires franchisors to submit amendment applications in the event of any material change in the business. These post-effective updates are completed through an amendment to the franchise application.  Like a renewal, an amendment can result in a brief "black-out" period and there is a fee associated.  To avoid prolonging this black out period, Virginia permits franchisors to continue operations once they file the amendment if the include certain assurances with their application.  

Annual FDD Update | Virginia Franchise Law

Federal law requires the FDD to be updated within 120 days of the fiscal year end.  Ideally, the FDD renewal and state registration will closely track. It is best for the periods to track because federal law prevents closing on an "expired" FDD and state franchise law requires a registration amendment on any material change, which may be included in the new FDD. Updating both allows franchisors to best maintain compliance with the form and substance of the law. 

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Resources for Virginia Franchise Buyers and Sellers

The law department for your business delivers virginia franchise law solutions

An Overview of Federal Franchise Laws

The offer or sale of a franchise is regulated on the national level by federal law.  The FDD is the legal document used to offer franchises to prospective buyers who become franchisees after signing a franchise agreement.  Franchisors can offer franchises on a state-by-state basis.  Our partners provide a 10,000 foot overview of the legal requirements for franchising in all 50 states.  

How to Franchise a Business in Virginia

Interested in learning how to grow your business through franchising?  Follow these 8 steps to franchise a business. The first step is to evaluate your business to determine if it is scalable as a franchised business. Business and legal work together. As a Virginia franchisor - the FDD has to be registered and approved prior to offering and selling franchises.  

Top 5 Benefits of Joining a Franchise System

Building a successful business is tough.  Franchises can serve as an excellent "business in a box" - eliminating some of the pain points and enable more entrepreneurs to jumpstart success. Our franchise law partners provides their take on the top 5 benefits to buying a franchise business. Working with an attorney is essential for FDD review and negotiation. 

Top 5 Free Legal Resources for Virginia Franchisors

Thinking about franchising? With resources available online, you can start to gain an understanding of the legal requirements on your own.  Follow the link to see where you can start with 5 legal resources for new franchisors. Circle back and drop us a line when you're ready.  

Top 5 Resources for Researching a Franchisor (Virginia and Nationwide)

Are you a potential buyer of a franchised business? Chances are, the sales representative wants you to buy in as soon as possible. Don't jump in without researching the franchisor. Because federal and state laws regulate what franchisors must disclose, there are many ways to conduct diligence in evaluating a franchisor.  Our partners recommend these top 5 resources for researching a franchise business.  

Top 5 Areas for Franchise Buyers to Negotiate in Franchise Agreements

Considering a franchise opportunity in Virginia or another state?  You need to understand the rights and obligations established in the franchise agreement. Franchise agreements are often one-sided to protect the franchisor at all costs.  Lawyers review franchise agreements, advise, and try to balance the power through negotiation.  Learn more about negotiating franchise agreements in Virginia and nationwide.

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Business and Virginia Franchise Law

We are the law department for your business.  We are laser-focused on delivering results.  Our practice focuses on providing business legal solutions to entrepreneurs.  We grow our practice by helping you grow your business.  We are available to help from business formation and FDD creation | FDD review through operations. 

Waldrop & Colvin

780 Lynnhaven Pkwy, Suite 400, Virginia Beach, VA 23452

7573542167

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